New Subsidies

(Application FORM quick link - .pdf)

The University of KwaZulu-Natal will only grant cell phone subsidies in cases where the staff member concerned is required by the University to have a cell phone in order to efficiently carry out his/her job. There is no automatic subsidy and all subsidy requests must be approved by the respective Head of School / Division.

If however, the Head does require that a staff member has a cell phone for genuine University business then a subsidy can be applied for as per the following procedures.

A. Staff with no pre-existing Cell Phone

If the staff member has no existing cellular phone or she / he has a phone but is not prepared to use it for University business then a new, split billing contract can be applied for. Note that the contract must be taken out in the employee's own name.

Please follow each step below:

1. Confirmation must first be obtained from the Divisional Director or Dean that he/she will support a cell phone subsidy.
2. The University has split billing agreements with three service providers and these are the only service providers that may be used. Staff qualifying for a subsidy should call one of the following service providers and decide on a contract that would be most suitable for them.
                  • NASHUA, • VODACOM • MTNSP
                    Nashua (Vodacom, MTN and CellC) - tel 031-250-5510 – Anandh Pillay ( anandhp@nashuadbn.co.za )
                    Vodacom SP (Vodacom only) - tel 031-302-3658 / 082 277 3511 – Martine Jaynayan (jaynarayan@vodacom.co.za)
                    MTN SP (MTN only) - tel 031-502-8673 / 083-212-2485 – Chantal Walsh
3. Obtain, complete and submit a set of application forms from the chosen service provider
4. Once the service provider application forms have been completed, the contract accepted and the cell phone delivered, print and complete the form “Application for a Cell Phone Subsidy for University Business” available here in PDF form - see link above. Alternatively, contact the telephone system manager as follows:
   Mrs Promise Dlamini (2492) for all Durban campuses;
5. Once this form has been completed and duly signed by the Head of School / Section as being a requirement for the job, please submit the form to one of the above Telephone Section staff.
6. The Telephone Section will then complete the arrangements between the chosen service provider and the Finance Division..

B. Staff with a pre-existing Pay-As-You-Go Cell Phone

The University does not support Pay-as-you-Go cell phones but a conversion to a cell phone contract can usually be made. This allows you to keep your existing cell phone number.

Please refer to section A above.

C. Staff with a pre-existing Cell Phone Contract (Nashua, Vodacom SP or MTN SP)

If you have an existing cell phone contract with one of the contracted service providers (Nashua, Vodacom SP or MTN SP then proceed from step 4 in section A above.

D. Staff with a non contracted Service Provider Cell Phone Contract

If you have a contract with a non-contracted service provider (e.g. iTalk or Autopage) then you are encouraged to terminate this contract and take out a new contract with one of the contracted service providers as detailed in section A above.

If however, you are adamant that you wish to retain your number and contract and your Head of School / Division is equally adamant that you must have a cell phone for your job, then you can recover a portion of the contract cost and the cost of specifically justified University job related calls by submitting quarterly requests as follows:

1. Every quarter, make copies of your cell phone accounts for the previous quarter and highlight the University business calls you have made. This does not include the contract subscription except in exceptional circumstances where approved by your Head of School and the Finance Division.
2. Complete a “Monthly Expenses Claim Form” and submit it with the copies of your cell phone accounts to Finance. Please note that the claim must not exceed the R250 limit that the University has agreed to.
3. Note that these re-imbursements will appear on your salary slip and are thus subject to income tax.